DISPLAYING ARTWORK IN THE LIBRARY
Please Note: Provided below is general information for review regarding the use of the wall and glass display exhibit areas within the Barrington Library. Interested artists may book a space over the telephone, but then must come in person to the Reference Desk to officially book a display area and sign a release form at least two months prior to booked date of display.
Exhibit Policy as Approved by the Board of Trustees
Individuals and organizations shall be invited to provide temporary exhibits of art, crafts, collectibles or books for the Library’s two exhibit cases and for the exhibit area for hanging art.
The Library reserves the right to screen potential exhibits for type, suitability, quality and space requirements. The planning, scheduling and screening for exhibits shall be the responsibility of the Community Services Librarian and the Children’s Librarian, in consultation with the Library Director.
The Library shall not be responsible for loss, theft or damage to exhibit materials while on the premises. Exhibitors shall be required to sign a release form (see appended). No tape or other adhesives may be used on the exhibit wall or on the back of the display case.
The Library staff may not participate in the sale of exhibit materials; no money shall be collected on the premises. The staff shall provide contact information, if the exhibitor shall have provided it, to individuals interested in purchasing materials. Selling prices may not be affixed to art or other objects on display, but exhibitors may leave a price list at the Reference Desk.
Because the exhibit area is in a public service area, openings may not be held in the exhibit area. There shall be no charge to the exhibitor or to the public for any exhibit.
Approved by Library Board of Trustees, April 14, 1994
Amended by the Library Board of Trustees, Oct. 16, 1997
Exhibits at the Barrington Public Library
There are two display options on the Library’s main floor available to exhibitors. These exist as a public service to the community. Many types of collections and artwork have been exhibited in these areas over the years. Items displayed do not have to be of highly professional quality, but they should be appropriate for all ages to enjoy in the highly public setting of the Barrington Public Library.
The Library has a display area located in the hall leading to the adult nonfiction collection where only framed artwork can be hung from a molding. Artists use their own hardware on the back of each art piece to hang their work from custom-made hooks provided by the Library. All artwork displayed in this area must be securely framed. The display molding in the hallway runs across five walls: 3 walls are 20 feet in length, one wall is 8 feet long, and one wall is 3 feet long. Exhibitors can use as much, or as little of this space as is needed in order to hang their display. It is recommended that the exhibitor take a look at this area while a current display is in place in order to get an idea of how to hang their artwork. Art can be hung in a straight line, or arranged in groupings designed by the artist. Some artists come in and make a sketch or plan of how they plan to use the space a month or so before their show goes up, this saves time when hanging the work.
The Library also has a large glass case available for displays. It is located near the fiction collection. The case has its own interior lighting. It is 13 inches deep, 55 inches tall, 82 inches wide and contains several glass shelves that can be arranged according to need. Private collections of many types have been displayed here there in the past, as well as sculpture, carvings, origami and many other types of craftwork.
Displays are booked for one-month periods. Both display areas at the Library are very popular and are often booked up months in advance. If you are interested in scheduling an exhibit in the hallway or in the glass display case, please ask to see the display schedule at the Library’s Reference Desk.
Exhibitor Information Sheet
Setting Up Your Exhibit
· Press releases describing the exhibit will be sent by the library to area papers, along with a picture if one is submitted.
· To facilitate the writing of this press release the exhibitor should plan on providing a paragraph describing exactly what the viewer will see when they visit the exhibit, along with a brief biographical description of the person (or persons) responsible for the display. If you are interested in seeing sample press releases, there are several filed at the Reference Desk. Press releases are sent to The Barrington Times, Motif Magazine, The East Providence Post, The Warren Times Gazette, The Bristol Phoenix and the Providence Journal.
· The library must receive press release information two months before your exhibit. (If you are registering closer to the time of your exhibit than two months, please get the information in as soon as possible; all PR information must be at the Library at least two weeks before the display goes up in order to get full coverage from area papers.)
· E-mail or mail the information to Jessica D'Avanza at email@example.com or Jessica D'Avazna, Barrington Public Library, 281 County Rd., Barrington, RI. 02806.
Please read the “Frequently Asked Questions Regarding Displays” sheet below. If you have any further questions, please contact the Reference Desk at 401-247-1920 x 2.
Thank you for providing a display to the Library, we look forward to your show.
Frequently Asked Questions Regarding Displays
1. Can the track lighting be moved to better illuminate my show?
Please do not touch the track lighting, it is very hot and can easily short out if handled incorrectly. The track lighting must only be handled by the Library’s Custodian. It is currently arranged to illuminate the area well in general. If you feel you must make changes to better illuminate your show, please set up an appointment with Head Custodian John Achilli so he can make the changes you require. John can be reached at firstname.lastname@example.org or 247-1920 x 323.
2. To which area newspapers or online sources do you send exhibit publicity?
*The Barrington Times
The Barrington Patch (Patch.com)
The East Providence Post
The Warren Times Gazette
The Bristol Phoenix
The Providence Journal
*Fullest coverage will likely be in the Barrington Times.
3. The Barrington Times didn’t print my full article, what can be done about that?
The extent of coverage for each exhibit depends on how much space the Barrington Times has left over in each edition after printing breaking news, letters to the editor and columns. If you are dissatisfied with the coverage you have received and want to lobby for more, try calling Barrington Times Editor Josh Bickford directly at 245-6000.
4. What if no article appeared at all in the Barrington Times?
Contact Jessica D'Avanza at 247-1920 x 312 or email@example.com. She will resubmit the press release for a second try.
6. What are the dimensions of the display areas?
The Glass Case is 13 inches deep, 55 inches high and 82 inches wide. The display molding in the hallway runs across five walls: 3 walls are 20 feet in length, one wall is 8 feet long, and one wall is 3 feet long.
7. How do I arrange an “opening” for my show at the Library?
The quiet atmosphere needed for reading and study at the Library precludes social gatherings in the main floor display areas. If you want to rent space for an “opening” in one of the Library’s second floor meeting rooms, contact the Wendy Abel at the Barrington Public Library for room rental information (247-1920, ext. 5). Be advised that there can be no alcohol served on Library premises, and that quiet must be maintained in the public area near the main floor displays at all times.
MM: January 2013